Configuring Schet-Facturas

Schet-factura is a financial document that certifies that you supplied a taxable service to another party. If your company is registered in Russia, the system will generate and send these documents to some of your customers. If you do not need to keep or send these documents, please skip this section.

How to Start Issuing Schet-Facturas

The system decides whether to generate schet-facturas basing on system configuration settings (Business Setup > All Settings > Schet-Facturas Issuing). The first option in the settings list controls the documents generation. If it is selected, schet-facturas are generated basing on the restrictions set by other options on the page. Otherwise, if the first option is cleared, schet-facturas are not generated at all, and you are unable to view or upload them. For Russian companies (company's country is Russia) this option is initially selected. If your company is not from Russia and you wish to use schet-facturas, select the first option.

When the System Issues Schet-Facturas

The system issues schet-facturas in two cases:

• On the first day of each month. These schet-facturas include information about all services provided during the month. Specifically, it includes payments for the following services:
  • Subscriptions that were not completed, or canceled during the previous month. For such subscriptions, schet-facturas include payments for the period from the subscription creation to the end of the month (if the subscription was created in the previous month) or for the whole month (if the subscription was created earlier).
  • Hosting resources overused during the month, if you allow pay-as-you-go hosting.
• In the case of changes to provided services. These changes - subscriptions upgrades, downgrades, or add-on adjustments - can be initiated either by administrators or by customers. Any of these changes signals the system to issue a new schet-factura. The rationale for generating the documents is that the previous service (the one before the changes) was supplied in full and is not used anymore. For example, if a customer subscribed to the Bronze hosting plan and then upgraded it to Silver, the new schet-factura will be issued for Bronze since this service is fully supplied and the customer does not use it anymore.

Who Can View and Download Schet-Facturas

Schet-facturas are available for viewing and downloading only to administrators. Other users receive them only by e-mail and only if you have allowed them to do so in the schet-factura settings. For details on how administrators can view and download schet-facturas, see Viewing and Downloading Schet-Facturas.

How to Customize Schet-Factura Content

If you issue schet-facturas, you can configure Business Manager to fill in some of the schet-factura fields automatically. For example, you can define company head and chief accountant names. To view the full list of customizable schet-factura fields and set values for them, go to the Business Setup > All Settings > Schet-Facturas Customization.

Additionally, you can customize the number of schet-facturas you issue. To do this, use the schet-factura number template - a line of characters and variables that define schet-factura numbers. The rules of the schet-factura numbering are the same as for invoice numbering. To learn more about invoice numbering, refer to the section Setting Up Invoicing.